Shelter Hotel Carbon Footprint for 2024

Emission sources and their volume:

Calculation details:

1. Electricity:
   • Consumption: 3,436 90.29 kWh
   • Emission factor: 0.85 kg CO₂e/kWh
   • Emissions: 3,436 90.29 × 0.85 = 292 136.75 kg CO₂e
2. Water:
   • Consumption: 4,261.2 m³
   • Emission factor: 0.35 kg CO₂e/m³
   • Emissions: 4 261.2 × 0.35 = 1,491.42 kg CO₂e
3. Waste:
   • Volume: 224.6 m³
   • Emission factor: 94 kg CO₂e/m³
   • Emissions: 224.6 × 94 = 21,112.4 kg CO₂e
4. Diesel fuel:
   • Consumption: 3,300 l
   • Emission factor: 2.68 kg CO₂e/l
   • Emissions: 3,300 × 2.68 = 8,844.0 kg CO₂e

Conclusions:

• Electricity is the largest contributor to CO₂e emissions (about 90.3% of the total footprint).
• Main sources: electricity, waste, diesel fuel and water consumption.
• The hotel's further strategy is aimed at reducing its carbon footprint by optimizing energy consumption, reducing waste, and implementing alternative energy sources.

Procedure for managing electricity in empty rooms

Apart Hotel Shelter

Approval date: November 15, 2024
Responsible person: Receptionist

1. Purpose

This procedure defines standards for managing electricity in empty rooms to minimize energy consumption and ensure compliance with Green Key standards.

2. Scope of application

This procedure applies to all rooms at Shelter Hotel and is mandatory for reception staff, cleaners and technical staff.

3. Policies and rules

1. Automatic electricity control via card system

• All rooms are equipped with energy-saving key cards.
• When leaving the room, the guest must remove the card, after which:
  • The lighting automatically turns off after 30 seconds.
• In the event of a system failure, staff must manually check the numbers.

2. Temperature conditions in vacant rooms

• In the summer: air conditioners must maintain a temperature not lower than 24°C.
• In winter: heating should be set to no more than 18°C.

3. Checking rooms during cleaning

• Maids are required to:
  • Turn off any remaining lights, televisions, and electrical appliances.
  • Make sure the air conditioner or heater is operating in the correct mode or is turned off.
  • If there are any malfunctions in the energy saving system in the room, immediately notify the technical department.

4. Room inspection by reception and maintenance staff

• The reception provides a report on room occupancy every day at 12:00 and 18:00.
• Technical staff checks empty rooms for switched-on electrical appliances and compliance with energy-saving standards.

4. Responsibility

• Reception staff – informs guests about the rules for using the card system.
• Maids – check the condition of electrical appliances during cleaning.
• Technical department – monitors the health of energy saving systems.

5. Monitoring and auditing

• Quarterly analysis of energy consumption and assessment of the effectiveness of measures.
• Annual environmental audit of compliance with Green Key standards.
• Analysis of complaints from guests and staff regarding the comfort of energy-saving measures.

6. Procedure adoption

Director of the Shelter Hotel
Melnik AV
Date: February 20, 2025

Sustainable procurement policy

Apart Hotel Shelter

Approval date: February 20, 2025

1. Introduction

Shelter Hotel is committed to implementing a sustainable procurement policy in line with the international Green Key standards. This means choosing environmentally responsible, ethical and socially responsible suppliers, reducing environmental impact and supporting the local economy.

This policy applies to all procurement categories, including food, cleaning products, furniture, textiles, disposables, electronics, and technical equipment.

2. Principles of sustainable procurement

1. Environmental responsibility

• Preference is given to products with environmental certificates (EU Ecolabel, FSC, Organic, Fairtrade, Nordic Swan).
• Procurement should contribute to waste reduction, the use of secondary raw materials and the reduction of CO₂ emissions.
• Products should be energy efficient and reusable.

2. Support local producers

• Priority in procurement is given to local suppliers within a radius of 150 km.
• Using local organic products.
• Supporting artisans and small businesses through the purchase of furniture, textiles, and souvenirs.

3. Reducing plastic and disposable materials

• Avoiding plastic bottles (switching to glass or reusable ones).
• Using natural materials (wood, metal, paper) instead of plastic.
• Packaging must be biodegradable or recyclable.

4. Energy efficiency and climate neutrality

• Purchase of energy-efficient equipment (Energy Star, A+++ certificates).
• Use of renewable energy (green electricity, solar panels).
• Priority given to suppliers who have a clear environmental policy and reduce CO₂ emissions.

5. Ethical responsibility

• Purchases are made only from suppliers who adhere to ethical labor standards (ensuring fair pay, absence of child labor).
• All products must comply with Fair Trade principles and environmental certification.
• Transparent supply chain: preference is given to manufacturers with open supply chains.

3. Sustainable procurement categories

3.1. Food products

• Using local farm products and seasonal vegetables and fruits.
• Avoiding products that have a significant environmental footprint (e.g., palm oil, products with large packaging).

3.2. Furniture, textiles and materials

• All furniture must be made from renewable wood (FSC-certified) or recycled materials.
• Textile products (bedding, towels, bathrobes) must have eco-certification (GOTS, OEKO-TEX 100).
• Using durable materials that can be reused or recycled.

3.3. Cleaning products

• Use biodegradable household chemicals with minimal phosphate content.
• Purchasing concentrated detergents to reduce plastic waste.
• Using dispensers to minimize chemical consumption.

3.4. Disposable materials and packaging

• Avoiding single-use plastic cups, spoons, and plates.
• Use of environmentally friendly packaging (cardboard, glass, bioplastic).
• Installation of reusable dispensers for cosmetics in rooms.

3.5. Power equipment

• Purchase of energy-efficient equipment (A+++, Energy Star).
• Introduction of solar panels and alternative energy sources.
• Supporting suppliers who use climate-neutral production processes.

4. Responsibility and control

Responsible persons:

• Administration – ensures compliance with sustainable standards when selecting suppliers.
• Finance Department – carries out an analysis of the cost and efficiency of procurement.
• Hotel management – conducts an annual audit of the implementation of the sustainable procurement policy.

Monitoring:

• Annual review and update of the policy in accordance with new environmental standards.
• Supplier assessment every 12 months to verify compliance with environmental standards.
• Inclusion of a sustainable development clause in contracts with suppliers.

5. Communication and promotion

✔ The sustainable procurement policy will be published on the official website of Shelter Hotel.
✔ All suppliers will be informed about the requirements for sustainable procurement.
✔ The hotel will report on its progress in sustainable procurement (once a year).

6. Conclusions

Shelter Hotel strives to achieve leading positions in the field of sustainable tourism, therefore purchases will be in line with the principles of environmental friendliness, ethics and responsible consumption.

Director of the Shelter Hotel
Melnik AV
Date: February 20, 2025

Supplier Code of Conduct

Apart Hotel Shelter

Approval date: February 20, 2025
Responsible persons: Shelter Hotel Management

1. Introduction

Shelter Hotel strives to work only with suppliers who adhere to the principles of sustainable development, ethical standards, and environmental responsibility.

This code sets minimum requirements for all suppliers who wish to work with us and is based on the principles of Green Key, ISO 14001, ISO 26000 and UN Global Compact.

This code is mandatory for all suppliers who provide goods or services to Shelter Hotel, regardless of their size or location.

2. Basic principles

All Shelter Hotel suppliers must adhere to the following principles:

✔ Environmental responsibility – minimizing environmental impact, reducing waste and using environmentally certified products.

✔ Social responsibility – ensuring fair working conditions and respect for human rights.

✔ Economic responsibility – business transparency, the fight against corruption and support for the local economy.

3. Requirements for suppliers

3.1. Environmental responsibility

All suppliers are required to:

• Use environmentally certified materials and labeled products EU Ecolabel, Nordic Swan, FSC, GOTS, Cradle to Cradle.
• Minimize waste by avoiding single-use plastic (packaging, bags, plastic accessories).
• Provide products that can be recycled or reused.
• Use efficient logistics solutions that reduce CO₂ emissions (prefer local suppliers, minimize transportation).
• Reduce water and energy consumption in production.
• Give preference to durable and energy-efficient products (e.g. electronics with a rating A+++, furniture made from FSC-certified wood).
• Do not supply goods containing hazardous chemicals, such as PVC, formaldehydes, organochlorine compounds.

3.2. Social responsibility

All suppliers are required to:

• Adhere to International Bill of Human Rights and principles ILO (International Labour Organization).
• Guarantee fair working conditions, including decent pay, freedom from discrimination and forced labor.
• Do not use child labor.
• Adhere to equality and inclusion, ensuring equal opportunities for all employees.
• Support local communities and involve local workers in production.

3.3. Economic responsibility and transparency

All suppliers are required to:

• Ensure business transparency and openness in the supply chain.
• Comply with anti-corruption laws and do not engage in bribery, fraud or other illegal practices.
• Provide documentary evidence of the origin of goods, including quality and environmental certificates.
• Comply with tax laws and avoid any shady transactions.
• Support the local economy by giving preference to producers from the region.

4. Specific requirements for certain categories of goods

4.1. Furniture and textiles

✔ All wooden furniture should have FSC or PEFC certificates.
✔ Textiles (bedding, towels, bathrobes) must be organic and certified by GOTS or OEKO-TEX 100.
✔ Avoid using glues, paints and varnishes that contain toxic components.

4.2. Household chemicals and cosmetics

✔ All detergents must have environmental certificates (EU Ecolabel, Nordic Swan, ISO 14024).
✔ The composition does not contain phosphates, chlorine, ammonia and other harmful substances.
✔ Cosmetics in rooms should be in dispensers, not in disposable packages.

4.3. Stationery and packaging

✔ Using recycled paper and environmentally certified products (FSC, Blue Angel).
✔ Abandoning plastic packaging in favor of biodegradable alternatives.

5. Control and responsibility

Shelter Hotel has the right to audit suppliers and request confirmation of compliance with this code.

The annual evaluation of suppliers will be conducted according to the following criteria:
✔ Compliance with environmental standards.
✔ Compliance with ethical labor standards.
✔ Using sustainable materials and minimizing waste.
✔ Documentary confirmation of environmental certificates.

In case of non-compliance with the code, the hotel may:

• Issue an official warning and demand that the violations be corrected.
• Suspend or terminate cooperation if a supplier systematically violates standards.

6. Adoption of the code

This code is mandatory for all suppliers working with Apart Hotel Shelter.

The supplier confirms its commitment to comply with this code by signing a contract with the hotel.

Director of Apart Hotel Shelter
Melnik AV
Date: February 20, 2025